VRTL. - Virtual Admin Services

❌STOP thinking you’re not ready❌

Most opportunities in life force us to grow beyond our comfort zones.

If you don’t feel ready, DO IT ANYWAY…this is where the magic of growth happens✨

There is no limit to what we, as women, can accomplish.
- Michelle Obama

Here’s one of the BEST Xero hacks from my Xero 101 Summer Series👇

Today, we're exploring the Chart of Accounts📊 and how to customise it to suit your business.

Swipe 👉 for my TOP 3 custom accounts for service-based businesses.

💾 SAVE for later
✈️ SHARE with your biz bestie

Can you believe it?! Today officially marks one year in business🎉

And it's been a wild ride full of self-doubt, imposter syndrome, long days and tech issues...
..but more importantly, working alongside kind and passionate business owners, connecting with other incredible VAs on this platform and learning something new every day.

Shout out to all my wonderful clients - without you, this wouldn't be possible

Franzi xx

Hi...it's me👋👋

It's been nearly a year since my very first post, and, I thought I better reintroduce myself to all of you wonderful people❤️
..I'm Franzi, VA and founder of VRTL.
.. I live in Sydney with my partner and staffy, Tyga 🐶(VRTL.'s Junior Pawject Manager)
.. I'm German🇩🇪, but have been living in Australia for over 15 years

Here are a few of my favourite things:
..watching the sunrise at the beach🌅.. puppy cuddles🐶.. oat cappuccinos☕️.. adventures🪂.. sharing a bottle of bubbles and oysters with my fave people🥂

In business...
.. I am your biggest cheerleader📣.. show up for your business the way you show up for your own business💻.. celebrate your wins🎉.. share your vision✨.. and I am always willing to learn✏️

I'd love to get to know all of you better!

Drop a 👋 in the comments to say hi!

Are you losing time and money by not using this feature in Xero?

As small business owners, we all know the importance of cash flow and being paid on time.

With invoice reminders...
..you will spend less time chasing overdue invoices
..and get paid on time!

💭Are you using this time-saving tool?

💾 Save the “HOW TO” for later

Xero 101 Summer Series week four: How to customise your invoices🧾

Swipe ➡️ to see the most important invoice customisation every business owner should apply.

SAVE for later ⬇️ and SHARE ✈️with you biz besties!

Xero 101 Summer Series Part Three

Adding a payment service enables a ‘PAY NOW’ button on your invoices so that customers can pay you securely and fast via online credit card payments.

Check out the post on how to set it up and start watching your payments roll in💸💸

Are you using this feature? Let me know in the comments ⬇️

My Xero 101 Summer Series☀️continues with “How to connect your bank to Xero”

Scroll through the post for details or ❤️ and ⬇️ save for later!

This festive season I'm bringing you my 10-week Xero 101 Summer Series, teaching you the Xero skills you need to run your biz like a bookkeeping pro.

We are starting with the Xero dashboard and how to customise it.

🔔Turn on notifications to not miss out on my Xero tips and tricks over the next few weeks.

This is your mid-week reminder to stop wasting your precious time constantly checking and responding to emails.

Pro tip💡
Schedule dedicated email time into your calendars and only check and respond to emails during those times. Trust me, it will work wonders on your productivity.

Share with a biz bestie 🫶who needs to hear this!

You never know what someone is going through. Be kind. Always.

Happy World Kindness Day🤝

Old ways won’t open new doors!

If you still keep all your physical receipts in a shoe box and your inbox is full of online receipts… it’s time to give your bookkeeping system a glow up✨

DM me to find out more about my receipt management services and say goodbye 👋🏼 to ever losing track of your expenses again *chefs kiss*

Work smarter with Xero’s repeating invoices/bills feature… it has saved me hours!!

If you have regular, recurring invoices and/or bills in your business and want to save time on your bookkeeping - SAVE & USE THIS ⬇️⬇️⬇️

I am so very lucky to support the team as weekend community manager🤳

The whole team is amazing and incredibly supportive, but I can't put into words just how wonderful aka TDP's CEO, is.

Over the years, in my role as Executive Assistant, I have worked with several leaders in different industries, however, I have never come across anyone like Cherie.

Cherie is 100% a CEO unicorn🦄 - her dedication to creating an inclusive workplace, strong workplace culture and providing ongoing growth opportunities for staff is second to none.

Thank you, Cherie, for your kind words!! I feel so appreciated🥰

Start the new financial year strong by staying on top of your expenses right from the get-go!

Expense-capturing apps like Hubdoc (integrates with Xero and QuickBooks) are...
✅free
✅convenient
✅time-saving..and will make your life so much easier!

Simply take a photo of your receipt with the mobile app and throw out the paper copy📸

However, if...
❌you hate numbers and bookkeeping
❌you simply can't set aside the time
❌your time is better spent on activities that create revenue or engaging with your clients...

Let's chat!!

Click on the link in my bio and fill out your details to be the first to know when a VA support opportunity arises (…👀September!!!)

Let's talk customer journey...

The customer journey is the complete sum of experiences that customers go through when interacting with your business or brand. Instead of looking at just a part of a transaction or experience, the customer journey documents the whole experience of being a customer (*thanks, Google).

A good customer experience is essential for your business.

Here are a couple of easy ways to improve your customer experience:

✨A CRM sending automated emails/forms/proposals/contracts at different stages of the client journey - I love for this! Workflow automation is a win-win for both you and your clients.

✨A project management tool to help you (and your VA) keep everything streamlined and stay on top of your to-do list.

✨Client gifts - this could be a welcome gift on signing up or as simple as a coffee voucher. It's the thought that counts!

Double-tap if you agree!!

Do you want to be the first to find out about upcoming opportunities to work with me?

JOIN THE WAITLIST TODAY ⬇️⬇️⬇️

Spots will be opening up again in early September.

Head to the link in my bio, fill out the details, and I'll be in touch once an opportunity arises✨✨

EOFY Bookkeeping Checklist ✔️✔️✔️

Get prepared ahead of time to avoid unnecessary frustration!

✔️ Collect all outstanding invoices
✔️ Ensure all bills are paid and up to date
✔️Categorise and record all business expenses
✔️ Reconcile bank, Paypal, Stripe, Square and credit cards to 30 June
✔️ Process pay runs and finalise STP
✔️ Reconcile Payroll, PAyG & Super
✔️ Reconcile inventory (stock take)
✔️Prepre financial statements for accountant

Save for later!

📣📣My #1 bookkeeping tip for small business owners: Separate your personal from your business finance

It will help to:

1. Improve the visibility of your business finances.. instantly view profit/loss status and avoid nasty surprises 📈

2. Reduce over-spending on business expenses..your business savings will thank you💰

3. Claim the correct deductions at tax time..maximise tax deductions 🤑

4. Increase the efficiency of your bookkeeping process..hello to gaining back valuable time⏳

During the pandemic 🦠 most of the admin workforce was instructed to work from home 😷

Being an EA and Office Manager in an essential industry, my opportunities to work from home were limited.

But during the few days I did work from home, I realised how much I loved the flexibility that comes with it.

Small things, like:

- taking my dog for a walk in the middle of the day 🐶🚶🏻‍♀️(...not in the pitch-black and cold morning before heading to the office)

- starting and finishing at a time that suited me better 🌅(... and still getting all the work done)

- putting on a wash in the middle of the day 🧺(... not wasting a full day on the weekend doing the washing and cleaning)

That's when I realised I needed to create work on my terms✨! Find a way to earn income that allows me to work from anywhere in the world... especially having missed out on international travel for over two years (and four years of not seeing my family in Germany🇩🇪😭).

The idea of VRTL. Admin Services was born...

I know it won't happen overnight, but for the first time in my life, I have a clear vision of where I want to be✨

Happy Administrative Professionals Day to all my fellow admin superstars🍾💐🥂

Answer these questions before starting your search to find the perfect-match VA for you and your business✨✨

1️⃣ Define your needs by listing all the tasks in your business you'd like to outsource.

2️⃣ Write down all the systems in your business and what you use them for (Office365, GSuite, Canva, Xero, Mailchimp, Facebook, Asana, Dubsado...)

3️⃣ List your business and personal values. It will ensure you'll find someone on the same wavelength as you and ultimately set you both up for a great partnership.

4️⃣ What features of a VA are essential to you? Think:
- VA availability, working hours and response time
- your budget
- total hours of support per week/month
- essential vs desirable experience
- personality traits

Most VA's offer free Discovery Calls before entering into any contract. Once you find a couple of potential VA's, book a few Discovery Calls to find out which one is the best fit📞
..and don't forget, ask lots of questions!

✨Ready to take the next step? Book your free 30 min Discovery Call via the link in my bio✨

Did you know that Hubdoc seemingly integrates with industry-leading accounting platforms like Xero and QuickBooks?

It seriously makes your bookkeeping a breeze...no more chasing documents at the end of the month, quarter, or financial year.

All your financial documents are securely stored and managed from one place🙌🏼

What is your go-to app for capturing receipts?

Want to dip your feet into the world of working with a VA but not sure if you’re ready?

Our 5-hour ad-hoc intro package is the perfect solution for you✨

For just $299, you get 5 hours of my time to help you clear your endless admin to-do list✅✅✅

This package is ideal if you’d like to see if the fit is right and our values align. Once you are assured we will work well together, you can look at moving to a monthly retainer package for a smaller hourly rate.

✨If this sounds perfect, then tap the link in my bio and secure your spot today!✨

My takeaways for small businesses from last night’s Federal Budget.

Unfortunately there are no real plans to address the rising cost of living and stagnating wages👎🏼👎🏼👎🏼

Hands up if you need help with your to-do list💁🏻‍♀️



*tdone

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