SynBIC

Hello everyone,

We will be holding our Annual General Meeting on the 15th of March 2021 at 6 pm. The meeting will be held virtually on our usual zoom meeting room:

https://us02web.zoom.us/j/3325864835

Instructions for Nominees:

During the AGM, you will be allowed to give a 3 minute presentation/speech on why you would be the right candidate for the role you have been nominated for. The presentation is to be strictly no more than 3 minutes long, and will be followed by a more lenient time limit of 4 minutes for questions. Slides are permitted, but they are by no means a requirement. If you wish, you may pre-record your presentations (no longer than 3 minutes) and have them sent to this e-mail address by 14 March 11.59 pm. You will also be permitted to pre-record your speeches if you are unable to attend the AGM. However, in this case you will lose the opportunity to answer voter questions.

Instructions for Members:

The AGM will be an opportunity for you to get to know candidates prior to elections. The society is highly dependent on its committee in its day-to-day function as well as in running events, and the elections are one way you as society members can help shape the society. Candidate manifestos will be published on the union eVoting platform tomorrow, so make sure you read them in addition to listening to candidates' presentations prior to voting. Note that voting will take place separately from the AGM, and you will be permitted to vote from 9 am 15 March to 2 pm 18 March through the union eVoting platform. The election results will then be made available on 19 March. Elections are only open to members of the society, as our nominees will not appear on the voting platform if you are not a member.

Here is the link to the Union eVoting platform:
https://vote.union.ic.ac.uk/

In addition to elections, we will also dedicate a part of the AGM to discussing any feedback you as members may have for the society. This will be an excellent opportunity for you to have your voices heard on any issues related to the running or structure of the society.

We hope this is clear. Please let us know if you have any questions. We hope to see you all during our AGMs!

Kind regards,
SynBIC Committee

Hello everyone,

We are excited to announce that nominations for committee positions for the academic year 2021-2022 are open. The committee is the backbone of the society, and its members are responsible for organising events and projects that the society runs. In addition to helping shape the society, participating in the committee is a great way of further engaging with the wider synthetic biology community.

The list of open positions, as well as a short description of their responsibilities, are as follows:

Chair (President): General Society Leadership

Vice President: Assists the Chair in running the society

Treasurer: Handles society finances

Secretary: Handles e-mails as well as general society administration

Events Officer: Contacts speakers for weekly seminars and other events

Promotion Officer: Maintains social media pages and develops publicity material

Industrial and Academic External Relations Officer: Points of contact for industrial and academic bodies respectively

Social Secretary: Organises social events for the society

Postgraduate and Undergraduate Liaison Officer: Build engagement for undergraduate and postgraduate members respectively

Historically, there has been a lot of flexibility in these roles. Notably, if you have a specific idea for a project or event you would like the society to pursue, you will have the opportunity to engage in its development regardless of your formal position within the committee.

In keeping with the union’s spring elections timetable, all nominations will have to be submitted by the 5th of March 17.00. However, at this stage you will only need to inform us of your intention to run for a position. The separate deadline for the submission of the manifesto will be on the 9th of March 14.00.

Instructions for Nominees:

To nominate yourself, go on the union eVoting platform:

https://vote.union.ic.ac.uk/elections.php

Click on the link ‘Leadership Elections 2021 (CSP)’. If the positions for Synthetic Biology do not appear, make sure you have bought SynBIC membership on the union store:

https://www.imperialcollegeunion.org/shop/csp/synthetic-biology/synthetic-biology-membership-20-21

Navigate to the store, click 'More > Club, Society and Project Products' and search 'Synthetic Biology' in the search bar.

Once you have submitted your nomination, you will have the opportunity to edit your manifesto through the ‘manage manifestos' button on the union eVoting platform. Remember, nominations must be submitted by the 5th of March 17.00, while manifestos are due on the 9th of March 14.00.

Elections will take place on the 15th of March 2021 through the union's eVoting platform. More details on this to follow. If you have any questions regarding specific roles or the nomination process, feel free to e-mail us or message us on Facebook.

We hope to see plenty of nominees!

Kind regards,
SynBIC Committee

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