Event In Site, LLC

Communication is essential to the success of any conference, and that includes conversations with your speaker lineup! So, let's keep the Top 10 tips on-track with:

#5 Confirm Contact Info

📱Collect and save speaker cell numbers so it's easy to connect as needed. Mobile numbers are best to reach folks as they're traveling.

On the flip side, share your contact information with all the speakers as well to make yourself accessible. Travel changes and last-minute challenges happen, so being able to connect matters. ✈️

Mic drop! Before your next big conference, be sure to communicate with your speakers and…

#4 Plan for Audio Preferences

>> Do folks want to move around the room with a lavalier microphone clipped on? Or do they ask audience questions and require a wireless handheld?

Reveal the answers and be prepared! 🎤

Hi! I'm Sheila. 👋🏻 Whether you're seeking to launch a successful event or level up your professional association—you're in the right place for stress-free service.

Now here's a bit about me:

🧘‍♀️ I'm into yoga & get 20 minutes of weight and cardio 2x/ week with The Exercise Coach .

🧀 Fave snack? On the salty side, I'm nuts about pistachios & say yes to any kind of cheese.

♥️ On the sweet side? It's all about dark chocolate peanut butter cups (if you know, you know).

👇🏻 Now it's all about YOU. Say hi & share a fun fact below!

If you are looking for a fun, low-key group outing or team-building event, I highly recommend . I hosted a client networking happy hour there last night. Everyone loved it, the staff was awesome, and we brought in catering from , which everyone raved about. Definitely check it out if you need a fun event for your clients or team.

member management ⭐ - https://mailchi.mp/eventinsite.com/outsource-member-management Get the expertise your organization needs to thrive.

6 ways to prevent burnout 🙌 - https://mailchi.mp/eventinsite.com/landyourfirstspeakinggig-5415880

We love planning events like this. Our clients conference hosted a private dinner last night under the wings of the Presidential planes. We also had time to explore the after-hours. Our attendees were blown away by the museum, the food and the staff.

Currently digging into this book about how we can create moments that matter. I usually struggle with non-fiction and this one has lots of wisdom and has kept me engaged and thinking about how I can apply it to my work and business. A great read for creatives and event designers.

land your first speaking gig 🎉 - https://mailchi.mp/eventinsite.com/landyourfirstspeakinggig

Empower your event speakers 🎤 - https://mailchi.mp/eventinsite.com/empoweryourspeakers
Top tips to help them shine

Hey! I'm Sheila & I make life easier for clients by executing industry events guests want to attend. Based in Columbus, here's what makes living and working in Ohio the best:

✨ I love that Columbus is a big city with a small-town vibe. It's the best of both worlds!

✨ There's a ton to do and places to visit, but we almost always run into friends anywhere we go.

✨ Midwestern hospitality is the real deal! Service providers are tight-knit and always looking to help each other out—it's all about community and collaboration over competition.

🌍 Where do YOU call home?

📸:

Thanks to for hosting this morning’s Business Networking breakfast & sharing the business behind MLS soccer and its positive impact on our city. Can’t wait to bring a group to Lower.com Field!

Back at hosting a client event at a game! Let’s go Jackets!

secrets revealed ✨ -

Business secrets revealed Thinking of launching your own business? Check out these top 5 tips to ensure success.

Our latest newsletter!
In-person events are back 💫 -

In-person events are back Here's YOU you need to know before attending your next conference.

Coordinating a conference? Plan ahead for the best possible speaker experience by…

3️⃣ Nailing Technical Details

>> If your presenter plans to bring their own laptop, be sure to have the correct adapter for the LCD projector. This is especially important if they bring a Macbook.

>> It's much easier and less stressful to get slides from presenters in advance and not switch out laptops after each presenter. Your A/V techs will thank you!

More Top 10 Ways to Empower Conference Speakers to come! 💫

New Series - Top 10 Ways to Empower Conference Speakers, Part 2!

Even seasoned professional speakers can benefit from smart practices to calm their nerves (and yours!) leading up to the big event. Let's keep the expertise rolling with a new tip:

2️⃣ Secure Slides

>> Request presentation slides in advance. Inquire about video, sound, and any other relevant presentation elements.

>> Prepare slides on the laptop that will be connected to the projector and test everything out for audio and visual quality before the event to allow time for troubleshooting.

All this effort will pay off when you can feel proud of a seamless presentation at your next event! 💫

What I'm Reading: The 5-Second Rule by .

I've been carving out 10 minutes a day to read non-fiction every day for the last few years. This is my current pick, and it's got me thinking.

Here's the gist: Transform your life by taking action. Count down from 5 to 1, and then do the thing. This can be applied to negative thoughts, tasks, projects, difficult conversations, or even getting out of bed in the morning.

Counting down eliminates the time to change your mind or think of an excuse. Just get it done, already!

Excited to apply this to all aspects of my life.

What have you read lately that is impacting your work or personal development? 📚 I'm always looking to add books to my "to-be-read" pile!

New Series! Top 10 Ways to Empower Conference Speakers

You want to provide the best possible experience for your audience and your speakers. We do too! That's why we're sharing the Top 10 Ways to Empower Conference Speakers, starting with:

1️⃣ Communicate Industry Insights

💻 Coordinate a Zoom or call with presenters and share valuable insights about your group from key demographics and industry trends to anything else that might help them personalize their presentation to your audience.

👋🏻 Offer to introduce presenters to a few leaders willing to connect in advance to hear directly from participants. Audiences appreciate when a presenter takes the time to tailor their remarks and show they've made an effort to understand their background.

Stay tuned for more conference speaker tips in the days ahead. 💫

When I first started my business and was working from home, *every* little thing around the house was a distraction…

“How did that junk drawer get so messy? I better clean it out now!”

Setting a daily schedule and learning to focus are key to unlocking more consistent productivity. Now that you’re on your own, it's time to step up.

✔️ Self-discipline and routine are must-haves.

Consider every task on your list one step closer to where you want to go. Lean into the hours of the day you feel most naturally productive and reward yourself for wins big and small.

If you have an especially tough challenge on your list, it can be helpful to get it done first. The positive energy and pride you feel after crushing a tough task can take you a long way.

You got this! 💪🏼

Being your own boss is HARD WORK—but it's also worth it! Setting my own schedule allows me to help care for family members, raise 2 amazing kids, and show up for the people I care about.

Want the same freedom and flexibility?

✔️ Make time for yourself.

In the early days (and years) the work will ALWAYS be there. So, be sure to put down your phone, turn off your computer, and spend time doing the things you love with the people you love.

Perform at your best by preventing burnout. Your health and happiness are worth it. 🙌

Going out on your own is exciting *and* terrifying. The gig economy is in full effect and becoming your own boss has never been more possible!

✔️ Once you make the decision, be sure to keep personal and business finances separate.

This seems like a no-brainer but can easily get muddled. Get a business checking, savings, and credit card.

Use them strictly for business. Your accountant (and future self!) will thank you.

>> Fellow biz owners, what's the #1 advice you think new entrepreneurs need to know?
#

Thinking about starting your own business? It can be a rocky road but an incredibly rewarding one. Next up in Secrets to Amplify Your Success…

✔️ When you're ready to quit—keep going.

Just when things seem too hard, or too challenging, THAT’S when you’re about to hit a major milestone or learn an important lesson that changes everything.

>> For me, that point was being able to let go of a client who'd been making me miserable for far too long. Been there? Cut the cord to create space for a better-fit opportunity!

🌟 Scope out the Event In Site blog for a free bank of business resources and clear action items now.

Now sharing the best lessons across 15+ years in business, starting with this game-changing secret:

✔️ Build a team you trust (yes, even if you’re a solopreneur).

Focus on your big 3:
🌟 Mentor
💰 Accountant
⚖️ Attorney

>> Never be afraid to ask questions! A mentor willing to invest time, effort, and energy in you is priceless.

>> Every state has different rules around business and tax policy, so be sure to protect your earnings and reputation.

Not sure where to start? Ask people you respect for referrals and take time to do your research.

💬 Now back to you. Any questions about building your business? Ask away!

This is it. Our final wrap-up of what YOU need to know before attending your next in-person conference. The biggest takeaway?
>> Be willing to step out of your comfort zone. Worried about not knowing anyone? You're not the only one! Making the most of your experience requires an open mind & a bit of bravery. You might be surprised to see what happens when you reach out to connect with others. The hotel elevator is a great way to break the ice with fellow attendees. You never know who you'll meet if you're not afraid to say hello.
On the flip side, if you're a long-time attendee, be sure to reach out to the new folks. Introduce them to your friends & colleagues!
🏆 Whether you're a seasoned pro or brand new to the conference universe, I want to hear from you! Share your comments & questions below.

Event planners typically pack A LOT of content into a 1-2 day conference. Preparing to attend one?
>> Remember to rest & recharge when you can. Take advantage of breaks to regroup in your room. Clear out anything you no longer need in your tote. Drink plenty of water & kick your feet up for a few minutes. Being "on" can be physically & mentally draining, especially in CT (Covid Times). Check in with yourself to make sure you don't overdo it.
Conferences can be incredibly rewarding, but they can also exhaust you. How do YOU manage it all? I want to hear from you—please share below.

More conference tips coming in hot! Keep these in mind as you prepare!
>> Pack at least one more change of clothes than you think you'll need. You never know! I've seen too many glasses of red wine spilled on folks to not be prepared. Extra layers often come in handy since convention centers & hotels tend to run cold.
>> Bring your own tote so it's easy to find in the sea of free swag bags. Inside your tote (& your name badge!) stash plenty of business cards to share with your new contacts.
>> Bonus safety tip: remove your name tag as soon as you leave the convention center to avoid being labeled an easy mark as a tourist.
Have a question about what we've covered so far? Comment below!

Perfect weather for a rooftop reception tonight in downtown Columbus. This is one of our favorite spots in the city - a hidden gem to host a client event!

Preparing to attend a big conference or convention? Be sure to bring these 2 key items with you!
>> Water. Staying hydrated is important. You'll be doing a ton of walking & talking while you network with colleagues or visit exhibitors. Carry a reusable water bottle with you & drink up to feel your best.
>> Pack food. While the receptions & dinners may offer an excellent array of dining options, it's often not enough to make a complete meal—especially when you're focused on networking & moving around the room. Prevent hanger (getting angry when you're hungry!) by bringing a few healthy snacks with you. You might be surprised by the difference a granola bar & fruit can make to prevent ordering a greasy room service burger around midnight.

In-person events are back & they might look and feel a bit different than you remember! Heading to a conference? This week you'll find a roundup of all-star tips to make the most of your experience, starting with what to wear.
>> The first big secret? Comfortable shoes. 👟Seriously. It's possible to find stylish shoes that are actually supportive now—but don't get too caught up in looks, you're attending a business conference, not Paris Fashion Week.
Convention centers are huge & you'll spend HOURS on your feet. Even changing shoes halfway through the day can refresh how you feel & save you from pain.
Ok, that's a wrap for now. Stay tuned for the next hot tip tomorrow!