Knowledge Preservation

OK, so you want to start an IG process but are still trying to figure out how to sell it internally.

And you need to explain it to your decision-makers in a way they can understand!

AND, you need to make a solid business case!

AND, you need to provide examples and metrics showing them why IG is not simply a cost center or an endless pit!

So… here is what you do.

You wait. And think. And get frustrated. And delay (and, then, rinse, lather, repeat, and worry some more)

There are strategies, though, that can help cut through some of the red tape you will most likely encounter.

Here is one such approach:

Step 1: Explain why NOT managing your data and records can be harmful. Start with the broad analysis.

Step 2: Show how the poor data management is specifically bad for companies like yours (e.g., other tech companies)

Step 3: Quantify the danger (e.g. harm of X dollars on average)

Step 4: Illustrate how IG best-practices can reduce the danger and makes things better – like IG reduces the risk of error that can lead to data breach.

Step 5: Quantify that using metrics, illustrations, and use cases.

Step 6: Breathe.

Now, let's quantify that ⬇️

March is Women's History Month! Help us in commemorating and encouraging the study, observance, and celebration of the vital role of women in American history.

“Data governance provides the principles, policies, processes, framework, tools, and metrics required to manage data at all levels, from creation to consumption, effectively.”

Read why data governance holds the key to integrity and security in this article by Syed Rasheed for Federal Times: https://www.federaltimes.com/thought-leadership/2023/02/23/data-governance-holds-the-key-to-integrity-and-security/

.

Data governance holds the key to integrity and security A logical data fabric architecture enables dynamic and intelligent data orchestration across a distributed landscape.

🚨 filerskeepers dashboard has launched a new update to its notification system!

🚀 We have added an in-depth reading capability to the notification tray that will provide our users with a comprehensive overview of any changes that are taking place in the data retention schedules. Henceforth, our users will be explicitly informed in real time regarding all the updates concerning newly added and existing jurisdictions, industry and regulatory changes, etc.

💪 We are constantly working on improving the user experience of our dashboard. And we believe that this update will keep our users up-to-date on all changes while providing the most optimal user experience possible.

👉 Sign-up today and get access to all the data retention schedules applicable to your company at filerskeepers.co.

Top 5 Ways Data Roles Will Change in 2023 by Anuj Mudaliar for Spiceworks: https://www.spiceworks.com/tech/it-careers-skills/articles/ways-data-roles-change-in-2023/

Top 5 Ways Data Roles Will Change in 2023 - Spiceworks Organizations dedicate specialized data analytics resources to generate business value. Let’s discuss how data roles will evolve this year.

In this article for Forbes Forbes Technology Council, Rajesh Parthasarathy Mage Data covers some of the conflicting scenarios that organizations face when trying to demonstrate compliance with multiple privacy laws simultaneously. https://www.forbes.com/sites/forbestechcouncil/2023/02/23/retaining-sensitive-data-in-the-context-of-data-privacy-laws

Council Post: Retaining Sensitive Data In The Context Of Data Privacy Laws With new data security and privacy laws passed each year, the data minimization approach can prove to be an effective strategy for organizations to significantly reduce the security and legal risks associated with carrying sensitive data.

Why did the Privacy Officer break up with the Information Governance officer?

Because they couldn't agree on the appropriate retention period for love letters!

No, but seriously, this is a problem – most organizations actually have to keep some business correspondence for a certain set period of time.

And, let’s be honest, most privacy professionals would prefer to just destroy everything without actually having to worry about retention! Like, let’s just destroy all emails after 90 days (not really a good idea).

This is where IG comes in: IG helps to create processes that let organizations know which records to keep for X period of time AND processes that suppress and protect those records when you no longer need them for the purposes that you processed them!

Here are some examples of where that may come into play…

2023 data, ML and AI landscape: ChatGPT, generative AI and more by Matt Turck for VentureBeat: https://venturebeat.com/ai/2023-data-ml-and-ai-landscape-chatgpt-generative-ai-and-more

2023 data, ML and AI landscape: ChatGPT, generative AI and more The last few months have seen the exponential acceleration of data, ML and AI. Here are the current landscape and trends for the coming year.

Is your company struggling with poor user adoption after implementing new technology or process improvements? Don't miss this article! Learn how to avoid two common pitfalls that could be hindering your success. Read now to discover the key to breaking down complex changes and ensuring high user adoption in your business.
Read the full article: https://www.mssbta.com/post/want-high-user-adoption-avoid-these-2-pitfalls
Schedule your consultation: https://www.mssbta.com/contact

U.S. Cybersecurity and Data Privacy Outlook and Review for 2023 from Gibson, Dunn & Crutcher LLP Careers: https://www.gibsondunn.com/us-cybersecurity-and-data-privacy-outlook-and-review-2023/

U.S. Cybersecurity and Data Privacy Outlook and Review – 2023 Our lawyers provide an overview of some of the most significant developments in cybersecurity and data privacy in the United States in 2022 and look ahead to trends for 2023.

Konica Minolta’s cloud play is crucial for office comeback A pandemic pivot to the cloud will enable the printer manufacturer to capitalize on the return-to-office movement and pave the way to the connected office of the future, says US CIO Mike Lee.

Are we approaching a data reckoning?

Gerry McGovern offers some sobering thoughts about the unsustainability
of our current relationship with data & information in this editorial for CMSWire: https://www.cmswire.com/digital-experience/from-data-dumps-to-wisdom-a-call-to-reevaluate-our-relationship-with-information

Data Dumps to Wisdom: Reassessing Our Bond With Information We have given up on the idea of organizing, editing or making sense of the data that is flooding the world; instead we've become creators and hoarders.

Six Tech Trends For 2023: Three You Should Follow And Three To Swipe Left On by Andreas Bubenzer-Paim for Forbes Forbes Technology Council: https://www.forbes.com/sites/forbestechcouncil/2023/02/17/six-tech-trends-for-2023-three-you-should-follow-and-three-to-swipe-left-on

Council Post: Six Tech Trends For 2023: Three You Should Follow And Three To Swipe Left On To help separate the signal from the noise, here's my list of what to watch and what to ignore in 2023.

Happy Presidents Day!

Well, that seals it!

Research from IBM shows that about 85% of data breaches often involve an avoidable human element and the average resolution time is nearly 9 months!

Here are 6 ways that IG can help to lower data breach risk.

A key component of efficient data identification and management is understanding the difference between structured & unstructured data.

Learn more in this article from BaselineMag:
https://www.baselinemag.com/analytics-big-data/structured-vs-unstructured-data-including-examples-of-both

Structured Vs. Unstructured Data Including Examples of Both Only 20 percent of the data available is structured. We will cover examples of structured data, along with unstructured ones.

5 steps you should take to create a good data management strategy for your business from Electronics Media: https://www.electronicsmedia.info/2023/02/14/data-management-strategy/

How To Create a Data Management Strategy Read the Article to know How To Create a Good Data Management Strategy for Your Organization

Top 7 Reasons Why Organizations are Failing with Data Governance by Rui Pereira for Data Driven Investor: https://medium.datadriveninvestor.com/top-7-reasons-why-organizations-are-failing-with-data-governance-fd2d1ad62614

Top 7 Reasons Why Organizations are Failing with Data Governance Data governance is one of the most important aspects of any organization’s business strategy. It helps companies ensure that their data is…

Personal data of 617,000 patients exposed in NJ hospital cyberattack: http://nj1015.com/personal-data-of-617000-patients-exposed-in-nj-hospital-cyberattack

Personal data of 617,000 patients exposed in NJ hospital cyberattack CentraState said an unauthorized person obtained a copy of an archived database that stored patient information.

Six Steps To Check And Fix Data Quality by Zehra Cataltepe for Forbes Forbes Technology Council: https://www.forbes.com/sites/forbestechcouncil/2023/02/08/six-steps-to-check-and-fix-data-quality

Council Post: Six Steps To Check And Fix Data Quality Here are six lessons to address your concerns if you have often thought, “I don't think that my data is good enough."

4 Must-Know Data Strategy Priorities for CIOs from TDWI: https://tdwi.org/articles/2023/02/06/bi-all-must-know-data-strategy-priorities-for-cios.aspx?m=1

Must-Know Data Strategy Priorities for CIOs | Transforming Data with Intelligence Today’s data strategy revolves around four key initiatives, including data democratization and data orchestration.

We’re not gonna sugarcoat it… 🧁

Comprehensive privacy laws have been enacted worldwide, from the GDPR in Europe, to numerous US-state laws such as the CCPA/CPRA in California and the VCDPA in Virginia, to the LGPD in Brazil, the Act on the Protection of Personal Information (APPI) in Japan, and the proposed new privacy legislation in Canada (as well as the current PIPEDA and province-specific laws).

While these laws differ in their semantics, they are generally built on 6 core principles:

Access – Letting people access their personal information

Correction – Correcting personal information that you keep

Deletion – Deleting personal data when you receive a request from a data subject

Portability – Transferring personal information (on request) to another source, for example, to another telecom provider

Opt-in & Opt-out – Offering data subjects the option to consent to that data (opt-in) and also allowing them to withdraw their consent at any time (opt-out), or, in some cases, just allow an opt-out (this is one of those areas where you should ask your local data privacy lawyer)

Notice – Telling people what information you collect, use, retain, and disclose their personal information.

Each of these principles can be promoted through good Information Governance practices.

For example, understanding where your data is located and which versions of data that you hold (and which are the correct ones) significantly increases the chances that you are going to be able to comply with access, correction, and deletion requests and will also help you to find the data that you need when transferring it to another service provider.

Also, having strong cross-team compliance dialogue that includes both Legal and IT can help you to source the right solutions and craft the right language to enable you to comply with notice and opt-in/opt-out requirements!

Finally, a lot of redundant, obsolete, and trivial data (ROT) still contains personal information, and IG helps you to find and eliminate that data quickly!

OK, now back to managing that data… and, looking forward to hearing from you!

BadRX…
https://www.cnet.com/tech/services-and-software/ftc-accuses-goodrx-of-sharing-user-data-without-consent

FTC Accuses GoodRX of Sharing User Data Without Consent Under a proposed FTC order, GoodRX would be barred from sharing user health data for advertising purposes.

“It’s time for Fortune 1000 companies to rethink their investments in data, analytics, and AI.”

Here are 4 recommendations for companies looking to leverage data, analytics, and AI to transform their businesses from Harvard Business Review: https://hbr.org/2023/01/has-progress-on-data-analytics-and-ai-stalled-at-your-company

Has Progress on Data, Analytics, and AI Stalled at Your Company? Companies need to rethink how they’re investing in data, analytics, and AI — and whether these investments are creating real business value. Based on a recent survey of senior data and analytics leaders of Fortune 1000 companies, the author offers four recommendations: 1) focus on culture change...

Some useful privacy info for iPhone users…

Privacy on iPhone | A Day in the Life of an Average Person’s Data:
https://youtu.be/1HWUjMjaBJI

Privacy on iPhone | A Day in the Life of an Average Person’s Data | Apple iPhone is designed with privacy built in. Follow Nick Mohammed through his “average” day to learn how data companies are trying to collect your personal info...

While today is officially Data Privacy Day and much attention has been paid to data privacy this week, we’re not alone in stressing that EVERY DAY should be data privacy day.

Whether it’s your own personal data or the data of a global organization, this year’s theme “Think Privacy First” applies. Prioritizing data privacy, both for individuals and businesses is paramount in this digital age and we will continue to do our part by keeping you informed of new privacy laws, regulations, and best practices to safeguard data, as well as current & relevant industry news from reputable sources.

In addition, as a global Information Governance consultancy firm, we are experts in helping businesses mitigate data privacy risks and ensure compliance with current laws and regulations. If you would like to learn more about our services, you can message us here or email us at: [email protected]

Everything You Need to Know About New Data Privacy Laws by Entrepreneurs' Organization for Inc. Magazine: https://www.inc.com/entrepreneurs-organization/everything-you-need-to-know-about-new-data-privacy-laws.html

Everything You Need to Know About New Data Privacy Laws New state privacy laws will impact how small businesses collect user data and market to their customers.