My Kazi Digital

Location: Homabay County

Salary Scale: Kshs. 50,000 (Depending on experience)

Client Background

Everyone deserves access to nutritious, safe and affordable food. This simple idea is the heart of the

business. Our client is a limited liability company based in Homabay and is engaged in producing

high-quality, fortified flours for various purposes.

Position Description

Our client is seeking a highly driven individual to provide office administrative support and serve in

the Human Resources Office.

Responsibilities and Duties

 Perform general administration duties for the organisation.

 Manage the filing system and ensure its contents are well updated

 In collaboration with the Accounts office, prepare, correlate and monitor payment

requisitions and signatures for same.

 Answer human resource questions from and act as liaison between the directors and

employees, should

 Schedule appointments for the directors, as may be required from time to time.

 Prepare the boardroom or meeting room for meetings and arrange for refreshments.

 Assist in the preparation of contract drafts and revisions and maintain master template for

all contract formats.

 Prepare and distribute annual Employment Agreements.

 Maintain a confidential system for personnel records for all plant employees in order to

provide a comprehensive, efficient, accurate and current record of all matters pertaining to

employment, transfer, tenure, retirement, leave, and promotion.

 Maintain current and historical databases for personnel records.

 Prepare and maintain all plant job descriptions in a consistent format and work with the

various departmental heads and department supervisors to ensure that employees know

and understand the duties and expectations of their jobs.

 Work with the Plant Manager to implement the staff evaluation process, and receive and file

 evaluations from department supervisors.

 Maintain and follow Human Resources procedures, regulations and processes related to the

function, rights and responsibilities of all staff.

 Ensure that all staff members are aware of the Human Resources procedures regulations,

and processes, and that employees have access to the Faculty Handbook when needed.

 Be informed and keep up to date with Kenyan Human Resource laws

 Advise management regarding all matters that involve conflict between employees

 Assist in the recruitment and onboarding of new staff

 Assist in the development of Human Resources procedures and processes

 Work to improve communication, cooperation and planning among the various departments

 Assist in payroll management and implementation.

 Maintain the office store and ensure proper supply of stationery stock, and office supplies

for office use.

 Ensure that all office equipment is kept in good order and maintained regularly.

 Support the Accounts department with asset registration and procurement.

 Ensure constant cleanliness and fumigation of the office.

 Ensure that all health and safety measures are implemented, communicated and monitored.

Qualifications and Experience

 Bachelor’s degree in Administration/Human Resources.

 2 years of relevant professional experience.

 Computer proficiency in MS Office Suite

 Good knowledge and working experience of Kenya labour laws.

 Ability to multi-task, prioritise and pay attention to detail.

 Excellent analytical skills, communication skills with good interpersonal skills

If you meet the above requirements, kindly send us your resume and cover letter clearly indicating

your expected salary and earliest availability (start date) to the email [email protected] with

the email subject: HUMAN RESOURCE AND ADMINISTRATIVE OFFICER. Please note that the above

position will be at the plant site in Homabay; the suitable candidate must therefore be currently

based in Homabay or willing to relocate upon engagement.

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Find more information here: https://bit.ly/3XvLb91