Castellum Systems

Another question is what is the difference between Office 365 and Office 2016? Microsoft Office 2007/2013/2016/2019 is a suite of Office applications that generally includes Word, Excel, PowerPoint and OneNote. Different versions of the suite include additional Office applications such as Outlook, Publisher, and Access. Microsoft offers a number of different Office 2016 editions, such as Home and Student, Home and Business, and Professional. The applications Microsoft includes in each edition of Office 2016 vary depending on the suite. Microsoft Office 2007/2013/2016/2019 Home and Student is designed for students and home use while Business and Professional is meant for corporate use in businesses and companies.

In contrast, Office 365 is a subscription based service with a variety of plans available. Some of these plans are essentially identical to the Office 2016 suites, but subscribers pay a monthly or an annual fee as opposed to purchasing the software license outright. Some Office 365 subscriptions are aimed at consumers or professionals and feature the Office applications, but others are intended for IT departments and feature server-side applications such as Microsoft Exchange or SharePoint Online.

One of the questions we get from clients is if Microsoft 365 is available on Apple's MacOS. Well, we have got great news. Microsoft Office now has a presence on all major platforms. There are desktop apps for Windows and Mac, there are mobile apps for iOS and Android as well as Windows Phone. We also now have the touch office apps that are available on Windows 10. Keep in mind however, to get full functionality out of the Android and iOS Office Mobile apps you’ll need a subscription.

Can Office365 replace Dropbox? Office 365 now offers OneDrive for personal document management and sharing. It is accessible across OSes and devices and comes with the powerful back-end of SharePoint Online for versioning, backup/restore, review management, and direct integration with the Office Web Apps.

What is the SharePoint Document Library? A document library allows users to easily store, upload, share, collaborate, and track documents or files.

What is the difference between E1 and E3 licensing? Its basically the same applications on both E1 and E3, but E3 comes with fully installed applications, the ability to have the applications on up to 5 devices. E1 also comes with a 50Gb mailbox while E3 has 100Gb

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Microsoft Apps for Business applies where you just need Microsoft Desktop Applications without the Exchange component. Outlook, Word, Excel and other desktop applications are licenced.

Microsoft Business Standard is the beast. With Business Standard, your desktop applications are licenced for the duration of the licence. It also comes with 50Gb per mailbox. With Business Standard there is increased productivity and you do not need to be online to use the apps, they are desktop installations usable offline.

Microsoft Business Basic is an excellent package for businesses who want to use Microsoft Applications but working on a budget. This licence allows the user 50Gb mailbox and Web versions of Word, Excel, PowerPoint, and OneNote. It also has Teams with its chat functionality and meeting capabilities for up to 300 attendees with Microsoft Teams. For your storage, there is 1Tb on your OneDrive Cloud storage. Sharepoint allows you to collaborate with others in your organisation.

Exchange Online Plan 2 comes with a bigger mailbox at 100Gb compared to the standard 50Gb. Added to that, the archive has 1.5Tb of storage. It also comes with Data Loss Prevention (DLP) to manage and control your sensitive data protecting it from accidental or intentional loss such as sabotaging.

Microsoft Exchange Plan 1 is your entry level package. Affordable. Reliable. Available. It comes with 50Gb mailbox for each email user and ability to send an email up to 150mb in size. Every mailbox is protected with premier anti-malware and anti-spam protection via Exchange Online Protection. To top it up all, it supports email access on Outlook using both the desktop and web versions.

With Microsoft 365, you have an array of choices. There are different products for different needs. We also take into consideration your budget just to make sure no one is left out. For your email options, there are at least 3 options to choose from, Microsoft Exchange Plan 1 or Plan2, Microsoft 365 Business Basic or Business Standard then of you just want the applications there is Microsoft Apps for Business. What are your needs? How can we help you? Get in touch, send a message and we will be in touch!

Why you need to have a solid backup and Disaster Recovery Plan.

In today’s rapidly evolving business world, where the business landscape is now digitalised, there’s zero tolerance for downtime or loss of data.

In this new normal digital world, your business relies on documents, applications, and existing data to function. Have you ever thought of what would happen if you suddenly lost access to these things?

Downtime, whether due to network outage or loss of data cost companies a lot of money. According to Gartner, it could be thousands of dollars per minute.

For many SMBs, it would be a significant problem, leading to a loss in profits and possibly even needing to close the business. 80% of companies that close for more than 5 days due to a disaster never reopen, so getting back on your feet is crucial in the event of a natural disaster.

A simple human error, a cyberattack, or a natural disaster could bring your business to a standstill. Having a comprehensive business continuity and disaster recovery (BCDR) response plan is key to business resilience and for the survival of your organization.

Does your business have a business continuity and disaster recovery plan in place?

4 Reasons Why You Need a Disaster Recovery Plan

1. Natural Disasters
Mother Nature can be so cruel. Storms, fires, water leakages can all do irreparable damage to your business. Without a disaster recovery plan in place, you may find it extremely difficult to resume operations, putting the future of your company in jeopardy.

2. Human Errors
We are all imperfect human beings. Forgetting to save changes, accidentally deleting an important document, or flipping the wrong switch could lead to a significant loss for your company. Training programs can help reduce errors, but the only way to keep your business truly safe from data loss due to human error is to back-up data regularly.

3. Hardware Failure
Whether from a power surge or a disk failure, if your hardware fails it can take all your data with it. While you can take steps to protect your hardware with cooling systems, power surge protectors, and other technology, it is essential to regularly back-up your data.

4. Cyber Crimes
Unfortunately, cybercrimes are on the rise, and most businesses are affected at some point. A virus or ransomware attack could hold your data hostage, grinding your business to a halt and causing massive profit losses.

No business is immune from the risk of losing access to their data and applications. Having a solid disaster recovery plan can help you resume operation quickly and with minimum damage when disaster strikes

The Sophos XGS Device has multiple benefits and features your business can enjoy. We are putting this firewall series on the spotlight this week so we understand what it is exactly and how your business can benefit from it. We have realized that with Sophos, its more than just security, its convenience, its efficiency, its money saved.

We all falling in love this month!

If you have two internet links supplying your premises with internet, a primary link and a backup link, you are doing great. With our Sophos XGS series, we can help your links communicate the same language in the network. Whatever network you are using, users should not see any differences or fail to print because the printer is setup on the primary link which is down and as such no printing while connected to the backup link. Does this sound familiar? Are you having such LAN challenges?

Work is supposed to be about productivity and having fun doing what you love the most. Castellum Systems helps you do more everyday, and be at peace knowing everything is in good order.

M365 runs in our blood. We understand M365 just like the backsides of our hands. Let us use our expertise to improve your business.

...then we offer you unlimited M365 support for the duration of your license. Thats Castellum Systems for you, committed to your success

Hey, are you aware, we will help you move your emails to M365, at no cost. Yes heard that right, at no cost!

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Are you ready for the big move to M365? Are you ready for increased productivity?

The transition from your current email service to M365 is always smooth and flawless with Castellum Systems. No emails are lost, in fact we preserve your emails by uploading your historical emails to the tune of 50Gb. A ready source for your emails on the server.

Castellum Systems has a great team of highly motivated and ambitious technicians. We pride ourselves in our efficient support crew. We are confident they are up to the task. With our M365 package, we take off the support burden from your shoulders and proudly carry it for you!

M365 Sharepoint is an Online document storage and file sharing platform (can be compared to My Documents folder in the cloud) together with M365 OneDrive (which becomes the company’s joint file server) are designed to make your business go green. With less paper in use, you save a tree and breath fresher air!

Hear and be heard. With M365 you get advanced videoconferencing, calling, instant messaging, and real-time collaboration via Teams. Even better, Teams now offers you VOiP facilities as well, you can call virtually anyone!

With M365, expect flexible and predictable costs, with no large upfront acquisition fees. There are multiple licence types from which you can chose the best that works for you and suits your business.

We are proud to associate ourselves with a winning Team. Well done dear boys!

Why pay more when you can save? M365 reduces your infrastructural costs because you no longer need to host productivity software in your own offices. Everything is on the Cloud!

Microsoft 365 allows for multi device access to documents and other files from anywhere, including from mobile phones, tablets your laptop. Virtually almost from any device.

M365 brings about collaboration capabilities to help employees work together more efficiently. M365 means increased productivity.

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Get some reading on the attached link and understand more about Shared Responsibility from Microsoft's documentation (link attached). Castellum Systems offers data backups for your M365 data. Get in touch, let us discuss your options.

Shared responsibility in the cloud - Microsoft Azure Understand the shared responsibility model and which security tasks are handled by the cloud provider and which tasks are handled by you.

Why backup M365.
REASON 3: External Security Threats
Malware and viruses, like ransomware, have done serious damage to organizations across the globe. Not only is company reputation at risk, but the privacy and security of internal and customer data as well. External threats can sneak in through emails and attachments, and it isn’t always enough to educate users on what to look out for — especially when the infected messages seem so compelling. Exchange Online’s limited backup/recovery functions are inadequate to handle serious attacks. Regular backups will help ensure a separate copy of your data is uninfected and that you can recover quickly.

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Why backup M365.
REASON 1: Accidental Data Deletion
If you delete a user, that deletion is replicated across the network, along with the deletion of their OneDrive for Business account and mailbox. A hard delete is one a one-way route, you cant undo but restore backup to recover!

QUESTION: Do you even need it?
ANSWER: It's a gamble operating a business without securing your data.

QUESTION: What is my responsibility?
ANSWER: Ultimately, you need to ensure you have access to, and control over, your Exchange Online, SharePoint Online, OneDrive for Business and Microsoft Teams data ensuring there is protection and long-term retention of data