Thomas gowen

Overview:
As an Executive Assistant, you will be responsible for managing the schedules and communications of the Internal Audit Executive that includes prioritizing emails and phone calls, gathering documents to prepare for meetings, and coordinating travel arrangements. You will also assist in the performance of audit projects by conducting research,and reviewing policy, procedures, and external regulatory documents to create the foundational documents in the audit process all with a high level of professionalism and confidentiality.
Responsibilities:
The Executive Assistant’s responsibilities include but are not limited to the following:
• Providing administrative assistance such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing minor auditing duties
• Organizing meetings including: Scheduling, sending reminders, and organizing catering when necessary
• Managing the executive’s calendar including making appointments and prioritizing the most sensitive matters
• Perform Quality Control of Audits
• Assist in Enterprise Risk Management for all entities
• Perform special projects assigned by the Internal Audit Executive
• Create presentations assigned by the Internal Audit Executive
• Perform Issue Tracking monthly (Secondary)
• Recruit Interns and monitor daily activity of the program (Secondary)
Qualifications:
Education/ Experience
• Associate’s or Bachelor’s degree
• Experience in administrative work or related
Knowledge/ Skills/ Abilities
• Ability to maintain confidentiality and adhere to the highest degree of professional standards
• Ability to interact professionally and communicate with all levels of staff and management
• Excellent computer skills and comprehension Microsoft Office Suite including Word, Excel, and Power Point
• Effective time management, multi-tasking, and organizational skills to meet tight deadlines as well as the flexibility to adapt to changing priorities