Gryphon HR

GryphonHR Achieves SOC 2 Type II Certification

We are excited to announce that GryphonHR has attained SOC 2 Type II certification, marking a significant milestone that emphasizes our constant dedication to safeguarding data security and privacy. This accomplishment highlights our commitment to upholding the highest standards in protecting the sensitive information entrusted to us by our clients and partners.

What is SOC 2 Compliance?

SOC 2 (Systems and Organization Controls 2) compliance is a rigorous auditing process developed by the American Institute of CPAs (AICPA). It ensures that service providers securely manage data to protect the interests and privacy of their clients. The audit evaluates controls related to security, availability, processing integrity, confidentiality, and privacy.

There are two types of SOC 2 reports:
• SOC 2 Type I reports evaluate a company’s controls at a single point in time. It answers the question: are the security controls designed properly?
• SOC 2 Type II reports assess how those controls function over a period of time, generally 3-12 months. It answers the question: do the security controls a company has in place function as intended?

Why SOC 2 Matters

Achieving SOC 2 Type II compliance not only showcases GryphonHR's commitment to following industry-leading practices and standards for safeguarding data, but also provides assurance to our clients that we have implemented rigorous controls and protocols to safeguard their sensitive information from unauthorized access, misuse, and potential breaches.

A SOC 2 report is important for software companies, especially those like GryphonHR, dealing with sensitive data, for several key reasons:

1. Trust and Assurance: SOC 2 Type II compliance demonstrates that GryphonHR has implemented sufficient controls and safeguards to protect their sensitive data. It enhances trust in our organization’s ability to handle their data securely.

2. Market Access: Many customers, particularly in industries where data protection is critical (such as finance, healthcare, and SaaS), require their vendors to be SOC 2 compliant as part of their vendor risk management process.

3. Legal and Regulatory Requirements: Compliance with SOC 2 can help meet legal and regulatory requirements related to data protection and privacy. It provides a structured framework for assessing and improving your internal controls.

4. Operational Efficiency: Implementing SOC 2 controls often leads to improved operational efficiency and security practices. It encourages better documentation, risk management, and monitoring of systems and processes.

5. Risk Management: SOC 2 compliance helps mitigate risks associated with data breaches or unauthorized access to sensitive information. By identifying and addressing vulnerabilities in your systems and processes, you reduce the likelihood of security incidents.

Looking Ahead

As we celebrate this achievement, GryphonHR remains committed to continuous improvement in our security practices. We will continue to adapt and evolve our processes to address emerging threats and uphold the highest standards of data protection.

We are incredibly proud of achieving SOC 2 Type II compliance, and we invite our clients, and partners to join us in celebrating this milestone. Together, we reaffirm our commitment to security, trust, and excellence in everything we do.

For more information about our SOC 2 compliance and our commitment to data security, please contact us at [email protected]

🚨 Important Read for Employers & HR Professionals! 🚨

A recent DOJ settlement involving a security firm has cast a bright light on the consequences of discrimination in the Form I-9 verification process, resulting in a hefty $100K fine. This case is a clear warning to all employers about the importance of compliance and the severe repercussions of overlooking the anti-discrimination provisions of the Immigration and Nationality Act (INA).

Our newest blog post: https://www.gryphonhr.com/i9-verification-avoiding-discrimination delves into the critical lessons from this settlement and offers essential insights every employer should know to navigate the complexities of I-9 compliance effectively. We're talking about actionable advice on:

Ensuring a discrimination-free verification process.
Understanding the documents acceptable for I-9 verification.
Best practices for leveraging technology to maintain compliance and support an inclusive workplace.
🛠️ Why This Matters:
Ensuring compliance with I-9 verification requirements is crucial for avoiding significant fines and fostering an equitable work environment. This blog provides the guidance you need to stay informed and compliant.

💡 Stay ahead of the curve by understanding your responsibilities and the tools available to meet them head-on. Check out our blog for a deep dive into making your I-9 verification process as smooth and compliant as possible.

👉 Read Now: https://www.gryphonhr.com/i9-verification-avoiding-discrimination

Discover the future of Form I-9 compliance in this article! 🏊‍♀️Dive into the anticipated changes and insights for 2024, guiding employers through the evolving landscape. Stay informed, stay compliant. Read more now: https://www.linkedin.com/pulse/form-i-9-compliance-road-ahead-2024-gryphonhr-711qc%3FtrackingId=OAzpzyxpUGN79xkNjZlW3g%253D%253D/?trackingId=OAzpzyxpUGN79xkNjZlW3g%3D%3D

Going to ASA Staffing World? Join us at booth 110 and enter to win a $250 gift card when you book time a demo or time to chat. Don't miss the Knowledge Hub Talk presented by Marc Villella: The Impact of Remote I-9 Verification on Staffing Organizations on Oct. 5 . 🔎 Check out our new product enhancements that will be unveiled at Staffing World. Visit our webpage to learn more: https://www.gryphonhr.com/asa-staffing-world-2023

Learn more about Form I-9 compliance updates and how electronic I-9 providers are evolving to adapt to meet ever-changing employment eligibility requirements and the needs of HR and staffing professionals: https://www.gryphonhr.com/electronic-i-9-systems-for-both-remote-and-onsite-hires

💰 Form I-9 Violations Lead to $120,000 DOJ Settlement. As the New Form I-9 was introduced on August 1, 2023, in addition to the remote I-9 alternative options for certain employers, it is crucial for staffing and HR professionals to remain focused on essential Form I-9 compliance requirements. Amid these developments, the avoidance of discriminatory practices during the document review process is paramount, as several companies have recently settled with the Department of Justice (DOJ) due to such practices. Learn more: https://www.gryphonhr.com/navigating-the-new-form-i9-and-doj-settlements

Navigating the New Form I-9 and DOJ Settlements Discover how the new Form I-9 and remote I-9 alternatives impact compliance for HR professionals and learn how to avoid discrimination practices. Explore a recent case of I-9 violations that led to a DOJ settlement and stay informed of Form I-9 changes and updates. Read this blog to learn more.

📰 🆕 NEW I-9 Information from USCIS! USCIS has updated their website with information regarding the new remote I-9 alternative procedure. Read more at: https://www.gryphonhr.com/preparing-for-the-new-form-i9-and-remote-inspection-option

Alert: The new Form I-9 and remote I-9 verification rules are of great importance, however there are more Form I-9 concerns to be mindful of. Keep reading and learn more at: https://www.gryphonhr.com/form-i9-considerations-for-staffing-agencies

Form I-9 Considerations for Staffing Agencies Discover the Latest Form I-9 Updates and Virtual Verification Alternatives for Employers and Staffing Agencies. Unravel the complexities of Form I-9 compliance and explore crucial considerations and challenges that staffing companies must address. Stay informed and ensure your organization remains c...

The announcement of the new Form I-9 and Remote I-9 verification for E-Verify Employers, has raised questions among HR and staffing professionals. Learn more in our blog: https://www.gryphonhr.com/the-new-i9-remote-i9-verifications-and-e-verify-updates

Breaking News: A new Form I-9 will be available August 1, 2023 in addition to alternative options for remote I-9 document examination for E-Verify employers. Learn more about the new Form I-9 here: https://www.gryphonhr.com/the-new-formi9-will-be-available-august-1-2023 and learn more about the remote I-9 document review process in our blog: https://www.gryphonhr.com/remotei9-document-inpesction-alternative-options

Prepare your team for Form I-9 inspections now and beyond the August 30, 2023 deadline to meet in-person document review requirements. Learn more about best practices and key considerations in our recent blog: https://www.gryphonhr.com/preparing-your-team-for-form-i-9-inspections-and-compliance

Preparing Your Team for Form I-9 Inspections and Compliance As remote I-9 inspection flexibilities are scheduled to expire on July 31, 2031, employers must ensure they have a plan in place for conducting in-person document reviews. Read more about preparing for I-9 verifications and remote hiring best practices in this blog.

The DOJ recently reached settlements with a Colorado staffing agency and a pizza franchisee for discrimination during the Form I-9 process. There seems to be a growing trend of DOJ settlements for I-9 document review practices that violate the Immigration and Nationality Act. Read our blog: https://www.gryphonhr.com/staffing-company-and-franchisee-fined-for-i9-document-practices to learn more about what went wrong for these two employers and what you can do to help avoid discrimination related to Form I-9 and E-Verify procedures.

Staffing Company Fined for Form I-9 Discrimination Practices The growing trend of DOJ settlements for I-9 document review practices that violate the Immigration and Nationality Act continues. Learn more about two recent settlements reached by the DOJ and U.S. employers in this blog. Understanding how to properly review identification and work authorization do...

Will E-Verify eventually become mandatory on a national scale or in your state? Read more in our blog: https://www.gryphonhr.com/will-e-verify-become-mandatory-for-your-state

The August 30th deadline to reach compliance with in-person I-9 verifications, following the expiration of remote I-9 flexibilities is quickly approaching. Get insights and best practices in our blog: https://www.gryphonhr.com/comply-with-remote-i-9-verification-requirements-before-they-expire or contact us at: https://www.gryphonhr.com/contact to learn how GryphonHR can help you to streamline the I-9 process for all of your onsite and remote hires. Discover how our affordable I-9 verifier options can help you to meet in-person Section 2 requirements quickly and accurately.

Florida employers with 25 or more employees need to start preparing to meet the new mandatory E-Verify requirements by July 1. Read our blog to learn more: https://www.gryphonhr.com/florida-will-soon-require-e-verify

Florida Will Soon Require E-Verify Starting July 1, 2023 Florida employers need to prepare to meet the new E-Verify law requirements. Learn more about the bill that is expected to soon be passed in to law and how it may impact Florida businesses.

We're exhibiting at and we can't wait to meet you! Visit our booth #111 to learn more about GryphonHR and how we can help you with Form I-9 and E-Verify compliance tailored to your staffing needs!

Employers will only have 30 days to comply with I-9 requirements following the July 31, 2023 expiration of remote I-9 flexibilities. Read our blog to learn more: https://www.gryphonhr.com/remote-form-i9-flexibilities

Remote Form I-9 Flexibilities Set to Expire Soon Read our blog to learn about updates to the proposed Form I-9 changes and the temporary policies for remote I-9 flexibilities for document verification, scheduled to expire soon.

USA TODAY talks about how is becoming more mainstream within the field.

https://www.usatoday.com/story/news/2023/04/23/ai-hr-goes-mainstream-could-ai-help-you-get-your-next-job/11718929002/

AI in HR goes mainstream: Could AI help you get your next job? Could AI help you get your next job?

TechTarget talks about 8 and trends in 2023.

https://www.techtarget.com/searchhrsoftware/feature/7-talent-acquisition-and-recruitment-trends

Check out our latest blog post about Trending Insights about and the DOJ Settlements and Violations during this process.

https://gryphonhr.com/2023/04/21/doj-settlements-and-violations-during-the-i-9-process/

The E-Verify Program Service has been restored!

Learn more by reading the graphic below!

Yahoo Finance explains how leaders can leverage to transform work – and where they often go wrong.

https://finance.yahoo.com/news/hr-leaders-leverage-transform-where-121151282.html

Some more photos from the Professional Background Screening Association - including the Networking Session, a Keynote from the Professional Background Screening Association chair Scott Maloney.

We are at the PBSA conference tomorrow! Come talk to us about E-Verify and Form I-9 services!



Like

A Hooter's Franchisee in refused to accept one of their employee's Form I-9 Documentation while they were working. This violates the INA act.

As a result, the company has to pay back wages, pay a penalty, and train their staff on anti-discrimination laws.

Read the details at:

https://www.hrdive.com/news/doj-hooters-settle-immigration-I9-document/647555/

Ho***rs franchisee settles DOJ claim that it refused worker’s I-9 documentation The company must pay a penalty, provide back pay and train staff on the law’s requirements.