Virtual Secretary 21

2015 is here move with the times and cuts costs by using a virtual assistant to handle all your company administration and accounts.

Virtual assistance is assistance that is provided by phone, fax, e-mail, or even instant message. Virtual assistance is provided by a Virtual assistant (VA), independent entrepreneurs who work remotely and use technology to deliver services to clients globally. Most work from their home offices and receive their project instructions by phone, fax, e-mail or even instant message. Although many virtual assistants offer secretarial services, as more people with diverse backgrounds and skills enter the ranks, virtual assistants who specialize in such areas as marketing and accounting,

Virtual assistants utilize today's technology to deliver their services and communicate with clients by working remotely.

Virtual assistants come from a variety of business backgrounds, but most have several years administrative

Virtual Secretary offers accounting services and tax registration

25 Tasks to Outsource to a General Virtual Assistant - A Modern Thinking Business Needs to consider At Half The Cost of Employing A Full-time Personal Assistant

1. Email Management/Filtering
2. Setting up Autoresponders
3. Booking appointments with clients
4. Following up with clients/customers (sending thank you and other reminder emails)
5. Receptionist duties (answering occasional calls)
6. Calendar Management
7. File Management (organizing files using Dropbox etc)
8. Database building (eg. updating email or contact lists on your)
9. Research on certain topics for blogposts, newsletters or others
10. Personal errands (purchasing gifts for loved ones / family members online)
11. Hotel and Flight Booking
12. Transcription (transcribing voicemail, video or audio,etc.)
13. Taking down minutes of meetings
14. Creating basic reports (reports on weekly tasks, deliverables, sales)
15. Preparing Slideshows (Powerpoint Presentations)
16. Liaison between you and other team members
17. Recruitment (source for other team members like writers or graphic artists)
18. Set-up Social Media Accounts (Facebook, Twitter, LinkedIn, Youtube)
19. Manage and update Social Media Accounts
20. Manage your Blog (Basic WordPress Skills)
21. Publish posts on your Blog (content you provided)
22. Filter and reply to comments on your blog
23. Answering support tickets
24. Blog commenting (to increase links to your site)
25. Participating in discussion forums or message boards

Reasons why you should sign on with Virtual Secretary
- A Virtual Assistant will allow you to take the reins and fully run and concentrate on your business and your future.
- When you hire a Virtual Assistant, you do not pay for benefits, taxes, lunch breaks or vacation.
- When you hire a Virtual Assistant, there is no need to use up valuable office space and provide expensive equipment.
- A Virtual Assistant who provides full business support is essentially your ‘invisible’ business partner; developing marketing campaigns, public relations strategies and managing day to day business operations.
- Marketing strategies are quickly expanding to include the use of the internet and social media outlets. A Virtual Assistant, who is aware of and experienced with internet and social media marketing, is one step ahead of the rest!
- A high-quality Virtual Assistant is usually tech savvy and will have the necessary skills, knowledge and education to provide your business with top quality service.
- As a behind-the-scenes partner, your Virtual Assistant will be available to ensure your business runs smoothly. Whether you are on a business trip and require a document emailed or faxed, or require a presentation complete with short notice; your Virtual Assistant will efficiently complete tasks, and enable you to run a productive and prosperous business.
Whether your business has been, or is close to being, launched and requires ‘start up’ assistance, or you find you are running yourself thin by taking on work that can be handled by an assistant; the benefits of hiring a Virtual Assistant, especially a Virtual Assistant who provides full business support, are endless.

Virtual Assistance is the modern way of doing business and we are offering a January special if you sign up with us. 30% discount for the first quarter of 2015 for new customers who sign up in January. Please note our repertoire has increased to include accounting packages and property management

To all small to medium sizes businesses, please be advised the virtual administration is the way of the future. Conduct your business using a virtual assistant she will run all your admin and accounts without using your office space or resources. It has been proven that a virtual assistant is cost effective and professional. Give us a call for more information 0772931243

For all your company administration without the stress of dealing with extra staff, office space and tax hassles - Virtual Secretary does the following on your behalf

Diary Management
Accounting
Typing
Travel arrangements
Email screening and replies
Event management
Calls
Invoicing
Project management

Give us a call 0722931243

Call us if you require any further information 0772931243

A virtual assistant (typically abbreviated to VA) is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely from a home office. Because virtual assistants are independent contractors rather than employees, clients are not responsible for any employee-related taxes, insurance or benefits, except in the context that those indirect expenses are included in the VA's fees. Clients also avoid the logistical problem of providing extra office space, equipment or supplies. Clients pay for 100% productive work, and can work with Virtual Assistants, individually. Virtual Assistants usually work for other small businesses but can also support busy executives. It is estimated that there are as few as 5,000-10,000 or as many as 25,000 virtual assistants worldwide.

Common modes of communication and data delivery include the Internet, e-mail and phone-call conferences,online work spaces, and fax machine. Increasingly Virtual Assistants are utilizing technology such as Skype as well as Google Voice. Professionals in this business work on a contractual basis and a long-lasting cooperation is standard.

In recent years Virtual Assistants have also worked their way into many mainstream businesses and with the advent of VOIP services such as Skype it has been possible to have a Virtual Assistant who can answer your phone remotely without the end user's knowledge. This allows many businesses to add a personal touch in the form of a receptionist without the additional cost of hiring someone.

Virtual Assistants consists of individuals as well as companies who work remotely as an independent professional, providing a wide range of products and services both to businesses as well as consumers. The virtual industry has changed substantially as it attracts others new to the field.

The home based virtual assistant works either in their house. The general VA are sometimes called an online administrative assistant, online personal assistant or online sales assistant. A virtual webmaster assistant, virtual marketing assistant and virtual content writing assistant are specific professionals that are usually experienced employees from corporate environment that started to set up their own virtual offices.

Rates & Billing

By the Hour
Clients will be billed a competitive hourly rate for general and ongoing administrative support.

Starts at $20.00 per hour for Word Processing and Standard Administrative Services

Extra costs for printing, mailing, and mileage will be billed as required.

Per Project
This option is for customers that have one-off projects that need completing, i.e. marketing campaigns.

A work estimate will be provided before work begins.

An agreement must be signed by the client and returned before beginning work.

For large projects, 50% of the estimated final cost will be due upon signing of the agreement. The remainder of the payment is due upon completion of service.

Extra costs for printing, mailing, and mileage will be billed as required.

Contracted Monthly Services
Discounted rates are available for contracted monthly services. The agreed upon fee will be invoiced monthly in advance. Invoices are due and payable before the month’s work begins. A maximum of one hour of unused time will be carried over to the next month. Any additional hours will be billed at a rate of $20.00 per hour and billed on the following invoice.

Monthly Packages:
10 hours – 10% Discount $20.00 an hour / $190.00 month

15 hours – 15% Discount $20.00 an hour / $255.00 month

20 hours – 20% Discount $20.00 an hour / $320.00 month

An agreement must be signed by the client and returned before beginning work.

Extra costs for printing, mailing, and mileage will be billed as required.

Rush Services
Virtual Secretary reserves the right to add a 25% surcharge on all rush requests (3-24-hour deadline).

Terms of Service & Payments
• A 15% Value Added Tax will be added to your invoice
• Written work estimates will be provided upon request.
• A signed agreement must be received before the commencement of any project
• Additional costs for printing, mailing, and mileage will be billed at cost, unless otherwise specified in the agreement.
• For large projects, 50% of the estimated final cost will be due upon signing of the agreement. The remainder of the payment is due upon completion of service.
• Payment options include, e-mail money transfers. Credit card payments and cash payments
• Final proof-reading is the responsibility of the client. If errors are found and reported within 14 business days from the date the client received the work, Virtual Secretary will make the corrections at no charge.
• Refunds: There will be no refunds on work completed.

Your business is appreciated.

Recommendation from one of our customers.

She screens my email. She checks my main email accounts, handles what she can, and “redirects” the messages that require my personal attention to my private account. She has reduced my email load by 90 percent.
She books my travel. She handles all the details, including airline reservations, hotels, car rental, etc.
She makes calls on my behalf. She makes appointments (both personal and professional), confirms my appointments, checks my voice mail, and follows up as needed.
She manages my calendar. Almost nothing gets on my calendar unless it passes through her first.
She handles other projects as needed. I continue to turn over more and more to her.

Call on 0772931243 for more information

By the simplest definition, a virtual office assistant is an independent contract worker who provides administrative, creative or technical services. Often that means handling the same types of tasks as an office secretary or manager, but doing them from a home office, using the virtual assistant's own computer equipment, software, phone and Internet connection
Here are some of the general tasks that an office assistant may do in a virtual office:
Manage contact lists and customer spreadsheets
Maintain a calendar and set up meetings
Take transcription and handle correspondence
Make travel arrangements
Handle billing and accounting
Prepare and send out e-mail newsletters
Prepare, collate and ship proposals and meeting materials
Send out requested information to customers
Handle client inquiries by phone or e-mail

What can an virtual assistant do for you?

Anything that does not require her physical presence.

Practically speaking, this means she can:

Screen your e-mail and respond on your behalf
Schedule and confirm your appointments
Book your travel arrangements
Make calls on your behalf
Perform miscellaneous research
Fill out expense reports and track reimbursements
Create invoices and post payments
Manage any projects you don’t want to handle
The truth is that most of my professional relationships today are virtual. I’ll bet many of yours are as well.

Almost all of my business transactions are conducted via e-mail and occasionally phone. It really doesn't matter where my assistant is located. No one knows the difference.

All they know is that I have a sharp, responsive assistant who helps them get what they need when they need it. What I know is that I have a trusted business partner who frees me up to do what I do best. Maybe it’s time to consider hiring one for yourself.

Good morning everyone. This is a definition of what we do to those who are wondering what this page is about... If any questions arise, please be free to inbox us.

A virtual assistant (typically abbreviated to VA, also called a virtual secretary or virtual office assistant) is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely from a home office. Because virtual assistants are independent contractors rather than employees, clients are not responsible for any employee-related taxes, insurance or benefits, except in the context that those indirect expenses are included in the VA's fees. Clients also avoid the logistical problem of providing extra office space, equipment or supplies. Clients pay for 100% productive work, and can work with Virtual Assistants, individually, or in multi-VA firms to meet their exact needs. Virtual Assistants usually work for other small businesses but can also support busy executives.

Let's chat on skype... Add us : vertical.secretary21

Welcome to Virtual Secretary 21!!!! An innovative, cost effective, futuristic approach to secretarial services...
We offer three (3) packages:

1. Basic
2. Superior
3. Executive

The secretarial services:

*Diary Management
*Basic Accounts
*Typing/ reports
*Public Relations
& Events Management plus many more